How to Change the Sound Played for Reminders in Outlook 2007

You can use an audio alert to inform you of reminders. The default sound is a short .wav audio file, however you can change the sound to any .wav file of your choice by following the steps below.

• Steps

1. Click Options from the Tools menu
2. 
   
   
   

   
   Click Advanced Options on the Other tab
3. 
   
   
   

   
   Click Reminder Options
4. 
   
   
   

   
   Click Browse in the Reminders Options dialog box, and then select a different .wav file.
5. Click OK on the Reminders Options, Advanced Options, and Options dialog boxes

• Tips
  The audio file can be located anywhere on your hard disk or on any network share to which your computer always has access. If you move the audio file from the current location, or if the file is not accessible, the sound does not play when reminders occur

• Warnings
  The Tools menu appears on the main Outlook window. The main window is the same window that appears when you start Outlook and includes the File, Edit, View, Go, Tools, Actions, and Help menus. No Tools menu is available in windows where you create or view items such as e-mail messages, contacts, or tasks.

Source: www.wikihow.com

How to Use Gmail's Filtering and Label System Effectively

				An editor has suggested a title change How to Organize your Gmail inbox In accordance with the title policy, titles should be the most concise, most commonly searched way to describe the content. To suggest a new title, change this template or comment on the discussion page. Notice added on 2009-10-25.

If your gmail inbox is taking up huge amounts of space on your screen, this article is definitely a must-read.

• Steps

Labeling

1. Go to the sidebar where it shows the labels like "Inbox", "Chats" etc. etc.
2. Click underneath the little grey bar where it shows your custom labels, and press "Create Label" if you don't see it, try expanding the menu.
3. Create labels specifying different people who email you frequently.

Filtering

1. Skip this step if you know how to create a filter. Beside button that says "Search the Web", there are two buttons; press "Create a Filter".
2. Type in the first person you made a label for' email address.
3. (This step is optional) Where it says "Doesn't have", type "Chat" into the search bar to exclude chats from the label for more space in the label.
4. Press test search to make sure it shows the right emails you want it to (optional).
5. Press "Next Step".
6. Check the "Skip the Inbox" checkbox.
7. Check the "Apply label" checkbox and choose the corresponding name to the email address.
8. (optional) Check the "also apply filter to conversations below
9. Press "Create Filter".
10. Repeat for all of the labels you made.

• Tips
  For quick access, go to Labs, enable multiple inboxes, and apply your labels to the different panes via settings

Source: www.wikihow.com

How to Use Gmail

When you first sign up for Gmail, it can be very intimidating. But with the help of this article, you will have no more problems with Gmail.

• Steps

1. Send an Email:
   
   
   • Click "Compose Mail". It is to the left, under the Gmail logo.
   • Enter in the email address of who you'd like to send the message to, (example: wikiHow@asite.com). Do this in the "To:" text box.
   • Enter a subject. This isn't required, but if you don't enter a subject, there will be a pop up before you send it saying: "Send this message without a subject?" as a reminder.
   • Type up your message. If you don't enter a message, a pop up will come up asking you if you'd like to send this message without a body.
2. 
   
   
   Changing the Style of Text:
   
   
   • You can change the style of text by pressing the buttons under the "Attach a File" link. You can have bold, italic, underlined, large, medium, or small font. You can also change the font. Experiment with the different buttons. By clicking the "T" with the highlighter next to it, you can keep the colour of the text the same while highlighting it in any colour you'd like. You can also change the colour of the actual text.
   • To make a link, highlight a word, and click the blue chain. Then you enter in the website you'd like it to link to in the pop up.
   • Quote something by clicking the quotation marks.
   • Disable your formats by clicking the "Plain Text" button. This will remove any formats you've specified.
3. Chatting:
   
   
   
   • Sign into AIM on Gmail by clicking "Options" on the chatbox to the left. You can either sign into AIM, or sign into Gmail chat. You can only chat with other people who are currently on Gmail if you sign into Gmail chat. If you sign into AIM, you can view your buddy list, and chat with anyone, regardless of whether they have a Gmail account or not.
   • Change your status by clicking the "Set Status Here" button in the chatbox. Then you can enter what you're doing in the text box.
   • Add chat buddies from Gmail to your chat box by sending an email to them. This will automatically add them to the chat list.
4. Iniviting Friends to Gmail:
   
   
   
   • Click the "Invite a Friend" box to send invites to your friends. You have fifty invites to send. You don't need to send them all, however. To invite a friend, simply enter in their email address in the text box. You can preview the message to see what your friend will recieve by clicking "Preview".
5. Archiving:
   
   
   
   • Select the checkbox on a message. Then click the "Archive" button next to "Report as Spam". This will archive your message, and prevent it from being deleted.
   • Select "All Mail" to view your archived messages. This will show all messages. To undo an archive, drag the archived message into the trash. If not deleted manually, the message will be deleted automatically within thirty days.
6. Contact List:
   
   
   
   • Click "Contacts" on the lower left to view your contact list. You can either add contacts while at the list or simply send a message to the person. The email will automatically be saved as a contact if you send a message to him/her.
   • Add a contact manually by clicking the plus sign with one person behind it. Gmail will ask for information on your contact as soon as you do this.
   • Add a group by clicking the plus sign with two people, next to the plus sign with one person. A pop up will come up asking you what you'd like to name the group.
   • Edit a contact by selecting one, and clicking the edit button to the right. Delete one by clicking the "Delete" button with a trash can while the contact is selected. To delete a group, select the group, and click the "Delete Group" button.
7. Gmail News:
   
   
   
   • Gmail automatically gives you links to the latest news. To view the news, look to the right of the "Compose Mail" button. To go through the provided stories, click the ">" button to the right of the story. It should say "Web Clip" next to the arrow. You can also view previous news by pressing the "<" button.
8. Search Your Mail:
   
   
   
   • Find an email by searching for it in the text box to the right of the Gmail logo. This is a good tool to use if you have a lot of emails.
   • Search the web with this box by clicking the "Search the Web" button to the right of the "Search Mail" button.

• Tips

1. Gmail allows you to undo many things, and you can set it to undo emails (a few seconds after you send them).
2. Remember that you can go through the news stories Gmail provides you with.
3. Don't feel a need to send all of your Gmail invitations, because you don't have to.

Source: www.wikihow.com

How to Type Emoticons That Don't Show up in the List in Gmail

A pictures is worth a thousand words. So enhance your emails and chats with some interesting emoticons that do not show up in the list of emoticons that Gmail provides

• Steps

1. Use this table to assist you in using the additional emoticons Just type the combonation of characters. (ex. for the devil emoticon, type } : ) (without the spaces between the characters).
   
   

Emoticon	How to type it	How it looks
Devil	}:) or }:-)
Monkey	:(|)
Pig	:(:)
Cowbell	+/'\
Rock out	\m/

Source: www.wikihow.com

How to Switch from Yahoo! Mail to Gmail

Tired of Yahoo and want to try Gmail? Here's an easy guide to a hassle-free switch!

• Steps

Automated Transfer Method

1. Open your gmail account. Go to Settings.
2. Click on the "Accounts and Import" Tab. Enter the passwords for your Yahoo! mail account.
3. Select the import options you want to use. You can decide to import all your contacts, and old mail, or some portion of thereof.

Manual Contact Transfer Method

1. Export your contacts from Yahoo mail: Go to >> contacts >> Import/Export
2. Select Yahoo CSV from the drop down menu.
3. Save the file to your Desktop.
4. Log into Gmail.
5. Click on "Contacts" in the left hand sidebars.
6. Select "Import Contacts" from the options.
7. In "Browse" select the file on your Desktop. It will import all your contacts.

• Tips

1. If you want to abandon your Yahoo account, go to "Mail Options" in Yahoo. Select "Vacation Response." Write a short note to announce to correspondents to send all emails to your new Gmail address, which you specify. This email will be sent to whoever emails you on your Yahoo. So you may want to obfiscate your email ID: ie. ghost_post(AT)oman.om instead of ghost_post@oman.om If you want, you can also send a quick email from Gmail to your Contact Book addresses informing them of your change.
2. If you're willing to pay the $20 per year for Premium Yahoo mail and want to auto-forward your email from Yahoo to Gmail, go to "Mail Options" in Yahoo. Select "POP and forwarding." Choose "forwarding" from the list and enter your Gmail address. Press "send." (Yahoo! has recently discontinued some of its programs which charged for features. Reports vary, but some Yahoo! email users have reported this service now available for free. Try it on your account to see.)
3. If you don't want to use Gmails auto slurp feature for your old mail, you can use the method available at http://sourceforge.net/projects/mrpostman/ and http://sourceforge.net/projects/freepops/
4. Special notes for sbcglobal.net users of yahoo email: You'll first try to use gmail's import dialog using your xyz@sbcglobal.net email address, but this will fail because the pop server for your email is no sbcglobal.net. Gmail's email import dialog then allows extra choices. Try these instead:
   
   
   
   • POP username: xyz@sbcglobal.net
   • POP server: pop.att.yahoo.com
   • Port: 995 Use SSL checked
   • Note that username is NOT simply xyz, but xyz@sbcglobal.net. Ie: Gmail import will attempt to log in to pop.att.yahoo.com using username xyz@sbcglobal.net. Hope this helps!

• Warnings

1. Remember to check your Yahoo account occasionally in case you have received an important message which the sender has not forwarded to your Gmail. Also, Yahoo will deactivate any account that has not been logged into for four months, as it will be deemed a "dormant account" (http://help.yahoo.com/help/us/mail/access/access-04.html)
2. As of recent, Gmail supports both importing and exporting your contacts to CSV (comma separated values) file. Take note that Gmail's CSV file is compatible with MS Outlook (NOT Outlook Express), so if you want to transfer your contacts from/to your local e-mail client, make sure it supports MS Outlook CSV format. You can easily import/export address books between MS Outlook and MS Outlook Express though, but it's beyond the scope of this article.
3. Be cautious when using the "Vacation Response" as mentioned above. This will alert everyone who emails you what your new email is, no matter if you want them to know it or not. Some spammers do monitor emails that come back to them with software which can automatically add your new email address to their database.

Source: www.wikihow.com

How to Send Software Through Gmail

Often times, you may find a piece of shareware or other software you'd like to share with friends, unfortunately Gmail doesn't allow you to send programs as attachments. This quick and easy guide will help you get you around that.

• Steps

1. Find the file on your computer and make a copy of it.
2. Rename the new file, take out the "Copy of" from the beginning of the name, and at the end of the file, change the extension (example: mysoftware.exe - ".exe" is the extension) from whatever it is to ".jpg"
3. Attach this renamed file to your email.
4. Instruct the recipient that they'll need to rename the file again, once it arrives, and provide the original extension of the file, so it will run properly on their end.

• Tips

1. Make sure you write down the file's original extension, as it will not run properly if you provide the wrong one.
2. Never assume someone else is doing this for you, make arrangements ahead of time, and know who's sending you what, and vice versa.
3. If you can not see the file's extension, you will need to go to folder options, then click the View tab, and scroll down to where it says, "Hide known file extensions." This should be unchecked. If it is, uncheck it and hit apply.

• Warnings
  You run a risk sending or receiving software, due to spyware, so check everything out before you attempt this.

Source:www.wikihow.com

How to Move Outlook 2003 Emails to Gmail

As Google's signature email service GMail gains more popularity in the online e-mail market more and more people and businesses are switching over.
With the switch comes the question "what if I need to access my old emails stored in Outlook?". These easy to follow steps will help you move those old emails from Outlook 2003 into your GMail inbox.

• Steps

1. Once you have synchronized Outlook & Gmail as described elsewhere, go to your folder & select it. It will show you the number of entries you have eg 50.
2. Right click on that folder and select "copy folder ..XYZ."
   
   • A new pane appears Titled " Copy Folder ".
3. Scroll down to "imap.gmail.com"
4. Highlight "imap.gmail.com" then press New.
5. In Name inset new name eg " Important Things".
6. Press OK, Then OK.
   
   • Busy sign appears.
   • A pane with Microsoft Outlook appears showing copying from folder to folder.
   • IT SEEMS TO HANG, BUT WAIT (IF YOU HAVE LARGE FILES, IT WILL TAKE A LONG TIME).
   • At the bottom of the folder it will tell you the time left to download - you may think that the program has stalled - be patient.
7. After the Outlook window has finished go to your Gmail, you will find your transferred emails for that folder in "all mail".
   
   • In Labels - 2 folders will appear one with your new name plus your new name/and the folder name you transferred.
   • One folder(label) will have no conversations, the other will have all the files that you sent over.
   • You can delete the one with no conversations & then rename the other to whatever you want.
   Source: www.wikihow.com
   

How to Move Mail to Different Folders in Gmail

There is no real way to put mail into folders; Gmail uses labels.

• Steps

1. Create a New Label. Do this by looking at the left hand of your screen at the green Labels area, and clicking "Edit labels".
2. Type what you want your label to be called in the text box that comes into view (i.e. FRIENDS).
3. Go back to your Inbox by clicking the Inbox button.
4. Put a checkmark by the mail that you would like to be moved.
5. Click the drop-down menu next to the buttons -Archive, Report Spam, and Delete. Mark the mail as being read, add a star, or move it to a label.
6. Move the check-marked mail to the label you desire.
7. Simply archive that mail so it isn't in your inbox, covering your seemingly-limitless storage space.

• Tips
  Experiment with labels as much as you please

• Warnings
  If you aren't comfortable with labels, Gmail/email your messages to yourself so you have a backup, just in case you delete one or more by accident

Source: www.wikihow.com

How to Manage a Google Group

Gmail brought a revolution to E-mail. One of these new features is Google Groups; a combination of e-mail and websites. Learning how to create and manage a Google Group can be helpful and spread ideas through the web, or just for your group members.

• Tebs

1. Create a Google group. The first thing to managing a Google Groups is to create one. If you don't have a Google Account, you must register for a Google AccountOnce you have your account, go to googlegroups.com (it will automatically go to the sign in page) and sign in, unless you already have. You can take a tour, but if you choose to skip it, click on "Create a Group" which is underneath the three steps to create one. Fill in the information for you group and invite people or automatically join them in. Decide the type of access you want by selecting public, announcement only, or restricted.
2. Manage your profile. To manage your profile on Google Groups, you click "Profile" on the upper right hand corner and upload your own picture. Fill in your profile and and save changes. Your profile will stay with you in every group unless you decide to edit it. At this page you can see your recent discovery, and your ratings. Ratings given by fellow group members who rate how insightful or 'good' your messages in the group are.Upload a picture for your Google Groups. It is important that your members have a visual to go along with a catchy and distinctive title.
3. Design your group. You will be asked to design your group. Upload a picture for your Google Groups. It is important that your members have a visual to go along with a catchy and distinctive title.
4. Edit your welcome message. Whenever someone reaches this site, they will see it. Make sure it expresses the essence of the group.
5. Now you can write pages on the topic, start discussions that each member will receive in their inboxes every time someone sends a new message, or upload files. These files are usually more pictures.
6. Fine tune the group settings. Go to the smaller-font navigation links to fine tune your group settings. At the "About this group" one, you can change the language, description, and see the latest archive. You can also select a category for your group in case it is public and people who have similar interests can find yours easily.
   
   • On edit my membership, you can select your nickname, see some info about the group, and select how much read you want from the group. If you only want certain messages with specific words, click the link underneath "Save these settings". You can also unsubscribe.
   • Group Settings is pretty straightforward. Just click on the different tabs and it will show you the different things you can change. If you are a manager or an owner, you can go to Management Tasks and change almost anything about an membership. You can also promote people or ban them, as well as putting them under moderation, which means every time they send a message, it will be sent to a manager for them to view it and see if they can post it.
7. Setup is complete. Your group is now finished! If you have a large group, soon the discussions and pages will pile up and you will be managing a website with a twist.

• Tips
  
  
  1. Make your Google Groups support your ideas or for an upcoming event that needs to be planned. Take the tour to learn more about what you can do with Google Groups.
  2. Only group owners can delete the group. If you choose to, then you can go to Group Settings and then Advanced.
• Warnings

1. You cannot delete pages. Be cautious about the pages you are making.
2. If you have too many members on moderation, it may lead to too much inbox. If the member is too much of a trouble, ban them or have them unsubscribed.

Source: www.wikihow.com

How to Manage Your Google Apps Email Account

Google Apps email accounts can be very useful - all the features of Gmail, with your organization's name in the email address. But you'll need to be careful the spam filter doesn't delete important emails, and figure out how to deal with your old email.

• Steps

1. How to deal with your old email? If you like your old email setup (e.g. you've already got your folders/labels and email filters set up) you don't have to change. You can just go to "Settings" in the Google Apps email account, and set up email forwarding to your old account.
2. If you forward your emails, beware of the spam filter - you cannot turn off the spam filter in the Google Apps account, so take the measures below to avoid losing important emails.
   
   • Your new account has an "untrained" spam filter, which will be overactive in sending good emails to the spam folder. You can reduce this by these steps:
   1. Import your contacts from your old email account - if an email comes from someone in your existing contacts list, the spam filter is less likely to think it's spam.
   2. In your old account, go to contacts or address book and look for an "export" function. If you can, export to a .csv file.
   3. In your new Google Apps account, click contacts, choose "Import" and select the file you exported from your old account. This should be complete.
   4. To improve the spam filter, and catch the good emails that still get caught, regularly log into your Google Apps account. Check through the spam folder, select the good emails and click "Not spam".
   Source: www.wikihow.com
   

How to Manage Labels in Gmail

Google’s Gmail service bills itself as an intuitive, innovative way of organizing e-mail. One of the more useful concepts you may encounter in Gmail is the use of labels. Labels are much like tags on a blog post. They allow you to quickly access and sort through related information. Unlike a folder-based system in which each file or message can only be located in one folder, you can apply more than one label, and thus more than one reference, to each e-mail message. This article walks you through the basic steps to manage labels in Gmail.

• Steps

Create a Gmail Account

1. Open a Gmail account or log in to your existing Gmail account via http://mail.google.com/.

Select Labels

1. Click the empty box next to any Gmail conversations you’d like to label or change labels on. A check mark should appear in each box.

Add a New Label

1. Click the “Labels” button in your Gmail toolbar. This will provide a pull-down menu.
   
   
2. Select a label. Use either one of the default labels provided (Work, Personal, Receipts, Travel) or select “Create New” to enter your own. Once you’ve selected a label, it will be applied to all selected conversations. Any new labels created will then be available under the “Labels” pull down menu for future use, along with the defaults.

Remove Labels

1. Select a labeled conversation.
   
   
2. Click on the “Labels” button in your Gmail toolbar.
   
   
3. Click on the checked box next to the label you’d like to remove.
   
   
4. Select “Apply.”

Edit or Remove Labels

1. Access the label you’d like to edit or remove via the pull-down list of labels on the left side of your Gmail display. If the label you’re looking for isn’t displayed as a clickable link, you’ll find it underneath the “(#) more” heading, where (#) is the number of additional labels not being displayed.
   
   
2. Click the down arrow to the left of the label. This supplies a menu that allows you to hide, rename or delete labels. You can also use this menu to add color to labels.

Display Labels

1. Use the “Hide” option, accessed through the pull-down menu to the left of the labels in the left-hand Gmail display, to remove labels from the default list on the left of your screen and hide them under the “(#) more” display instead. This will not hide labels on your Gmail conversations.
   
   
2. Click and drag hidden labels from underneath the “(#) more” display to the default label display if you’d like them to be readily visible once again.

Manage Labels

1. Manage labels in mass quantities by clicking the “Labels” button in your Gmail toolbar and then selecting “Manage Labels.” This will pull up a menu featuring all of your current Gmail labels, with “Hide” and “Show” buttons next to each label. Most labels will also have a “Remove” button next to them, and can be edited by left-clicking on the label name.

• Tips
  In Gmail, e-mail messages sent back and forth between you and another person are collected together, much like index cards in an index card holder. This collection of related e-mails is referred to as a conversation, and a label applied to one message in a conversation will be applied to the entire conversation.
  Note that there are some default “System Labels” used to organize your messages, and these cannot be removed. These system labels include Inbox, Sent Mail and Dra

Source : www.wikihow.com

How to Manage Contacts in Gmail

When you use the “Contact Manager” to manage contacts in Gmail, Google’s free Internet email service, you can quickly and easily create new contacts and edit or delete existing email contacts. By clicking the “Contacts” link located on the left side of any Gmail page you can store, access and control how you want to utilize all your email contacts in Google’s version of an online address book.

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Steps

1. Create a new email contact using the Contact Manager if you’re just starting your address book.
2. Edit an existing email contact if you need to update information or the contact was automatically saved.
3. Manage contacts in Gmail by deleting any outdated or unwanted email contacts in the Contact Manager.
4. Make your contacts more manageable by creating groups or adding contacts to existing group.

Creating a New Gmail Contact

1. Start creating a new Gmail contact by clicking on the “Contacts” link located on the left side of the page. This opens the Contact Manager.
   
   
2. Click on the button marked “New Contact.” You’ll find it in the upper left-hand corner of the Contact Manager.
   
   • In new versions, this button is depicted with a plus sign and an icon that looks like the head and shoulders of a person.
3. Find the appropriate field to enter extra information you’d like to store for your new contact. Here you can enter the contact’s name, title, company name, phone number, address, Web site, birthday and any other notes you want to add.
   
   • Extras you can add include instant messaging data, names of the contact’s spouse or children, a picture or you can create custom fields.
4. Hit the save button on the top left of the contact’s name after you’ve entered all the required details.

Editing an Existing Gmail Contact

1. Open “Contacts” to edit any Gmail contact you already have stored in your address book.
   
   
2. Select the contact you need to edit by checking the box next to the person’s name.
   
   
3. Choose edit, at the top left of the person’s name, to bring up the original information fields for the contact. You can then edit any required fields and click save to keep the changes you made.

Deleting an Existing Gmail Contact

1. Repeat steps one and two in “Editing an Existing Gmail Contact.”
   
   
2. Go to the button marked “Delete” found in the upper righthand corner above the contact’s information. This will be right above the person’s picture if a picture was included or the blank picture box if you add one.
   
   
3. Confirm that you want to delete the contact by hitting the button marked “OK.”

Using Groups to Manage Contacts in Gmail

1. Use the “Groups” button found in between the edit and delete buttons after choosing the contact you’d like to add to a group.
   
   • You can place individual contacts in groups, such as friends, family or co-workers or you can create your own unique groups.
2. Add the selected contact by clicking on the appropriate category or hit “New Group” if this contact is the first you’re going to add to a group you haven’t created yet.
   
   
3. Build a new group without selecting a contact by clicking on the button next to the new contact button at the upper left of the contacts page, which is depicted with a + (plus) sign and an icon that looks like two people.
   
   
4. Enter the name of the new group in the user prompt box where you’ll see the question, “What would you like to name this group?” and then hit OK to accept the new name. This box appears whether you create the group using step three or step four.

Tips

• Some of these options only work with newer versions of Gmail and you may have to upgrade for full functionality.
• You can search for contacts by name, email address or any contact details you entered for an existing contact in your Gmail address book by using the search box at the top of the “Contacts” page.
• Added features to manage contacts in Gmail include importing and exporting contacts from existing email address books or printing contact information for a specific contact by using the links for these options in the upper right hand corner of the contact page.

Source: www.wikihow.com