How to Turn on or off the out of Office Assistant in Microsoft Outlook

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You can set up Microsoft Office Outlook 2007 to send an automatic response to some or all of the people who send you e-mail messages when you are out of the office.

• Steps

1. Click Out of Office Assistant from the tools menu.
2. Click Send Out of Office auto-replies.
3. Select the "only send during this time range" check box to schedule when your out of office replies are active. If you do not specify a start and end time, auto-replies will be sent until you click Do not send Out of Office auto-replies.
4. Type the response that you want to send while you are out of the office on the Inside My Organization tab
5. Continue with the following steps to send auto-replies to people out of your organization:
6. On the Outside My Organization tab, select the Auto-reply to people outside my organization check box, and then type the response that you want to send while you are out of the office.
7. On the Outside My Organization tab, click My Contacts only or Anyone outside my organization to specify the people to whom auto-replies are to be sent.

• Tips

1. The Tools menu appears on the main Outlook window. The main window is the same window that appears when you start Outlook and includes the File, Edit, View, Go, Tools, Actions, and Help menus. There is no Tools menu in windows where you create or view items such as e-mail messages, contacts, or tasks.
2. Organization is usually defined as your company and includes people who have an Exchange Server account on your e-mail system.
3. When the Auto-reply to people outside my organization check box is selected, the Outside My Organization tab displays (On) next to the tab name.
4. The contact must exist in your Exchange Server Contacts folder. If the contact exists only in a folder that is a part of a Personal Folders file (.pst), the auto-reply message will not be sent.

Source: www.wikihow.com