How to Migrate Microsoft Outlook Xp/2003 Settings to a New Pc

Share

Previous versions of Outlook allowed you to export your email account settings using a wizard. Outlook XP 2003 no longer sports this option. In this wikiHow we will describe a workaround that allows you to migrate your email accounts, either one or many, from an old PC to a new one by using Outlook Express as an intermediary step. The migration procedure described here also leaves you with a backup of all your existing email account settings.

• Steps

1. Open Microsoft Outlook XP/2003 on the old PC and wait until it has finished downloading email.
2. Disable your Internet connection or turn off Send/Receive email in Outlook XP for the rest of the process:
   
   
   1. Navigate to Tools->Options->Mail Setup.
   2. Uncheck the box Send Immediately When Connected.
   3. Click the Send/Receive button.
   4. Uncheck the box Schedule an Automatic Send/Receive Every.... The copy of Microsoft Outlook XP/2003 on the old PC will no longer automatically check for email.
3. Disable email checking in Outlook Express on the old PC:
   
   
   1. Open Outlook Express (OE).
   2. Select Tools->Options->General.
   3. Uncheck all boxes under Send/Receive Messages.
4. Do the same on the copy of Outlook Express and Outlook 2003 installed on your new computer.
5. Migrate your Personal Folder File (.pst ) using the Import/Export wizard in the old copy of Outlook 2003.
6. Migrate your rules:
   
   
   1. Go to Tools->Rules and Alerts->Options.
   2. Click the Export Rules... button.
7. Migrate your Safe/Blocked Senders lists:
   
   
   1. Go to Actions->Junk E-mail->Junk E-mail Options.
   2. Click the appropriate tab.
   3. Select the Export to File... button.
8. Open Outlook Express on the old PC if it is not already open.
9. Navigate to File->Import->Mail Account Settings in OE.
10. Select Microsoft Windows Messaging for Exchange or Outlook as the email client to import.
11. Click Next.
12. Select the account you wish to transfer and click Next.
13. Select Accept Settings and click Next.
14. Click Finish.
15. Repeat the steps above and import each account you wish to transfer to the new PC into to Outlook Express on the old PC.
16. Go to Tools->Accounts in OE when you are finished importing all your email accounts.
17. Click the Mail tab.
18. Select the email account you wish to transfer to the new PC.
19. Click the Exportbutton.
    
    
    • OE only allows one account to be exported at a time; you have to export accounts individually.
20. Save the exported files to their own folder.
    
    
    • The files in this folder can also serve as a backup.
21. Copy this folder to the new PC.
    
    
    • You can choose to share the folder, rather than copy it.
22. Open Outlook Express on the new PC.
23. Select Tools->Accounts.
24. Click on the Mail tab.
25. Select Import.
26. Choose the email account you wish to transfer to Outlook 2003 on the new PC.
27. Click Open.
    
    
    • Repeat this step for all accounts if you have more than one.
28. Open Outlook 2003 on the new PC.
29. Select File->Import and Export->Import Internet Mail Account Settings.
30. Click Next.
31. Select Microsoft Outlook Express as the email client to import.
32. Click Next.
33. Select the account to import and click Next.
34. Update any account information as needed.
35. Click Next.
36. Continue until you reach the Internet Mail Login page.
37. Enter the password for that email account.
38. Repeat this import process for each email account.
39. Close all programs and re-enable your Internet connection when the migration is complete.
40. Test each account you have migrated to the new PC.
    
    
    1. Navigate to Tools->Email Accounts.
    2. Select View or Change Existing Email Accounts.
    3. Select the account you wish to test.
    4. Click on Change
    5. Click Test Account Settings on the next page.
41. When you are satisfied that the accounts are working on the new PC they can be deleted from the old PC unless you wish to maintain them as a backup.

• Tips

1. Migrate your Personal Folder File (.pst) and Rules before migrating email Accounts.
2. If you do not have Outlook Express installed on your system:
   
   
   1. Go to the Add/Remove Programs control panel.
   2. Select Add/Remove Windows Components.
   3. Choose Outlook Express.
3. Be sure to correctly install and activate Microsoft Outlook XP/2003 on the new PC.

• Warnings
  Disable your Internet connection to prevent email Sending/Receiving. By default Outlook and OE are configured to send/receive email when opened. You do not want to download email during the process of migrating to the new PC.

Source: www.wikihow.com