How to Organize Using Microsoft Outlook 2003

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1. Flag new mail with different colors for follow-up later. Do this by right-clicking on the mail. After follow up, simply click on the flag to turn it into completed item.
   
   
   
2. Organize your receiving emails by moving them to different folders Go to Tools >> Rules and Alerts >> New Rule. By using Rules, you can automatically delete unwanted e-mails or move them to junk folder.
3. Archive your old emails into personal .pst files. It's good to store yearly emails into separate file. Go to Tools>>Options>>Mail Setup>>Data files
4. Keep your dates in order. Click on any time slot in the Calendar and begin typing. It will alarm you before the event or you can simply print out what’s in schedule.
5. Organize meetings. Simply select a time on Calendar, create an appointment, and select people to invite. When the meeting notice is sent to invitees by e-mail, each will receive a meeting request. On Opening they can accept, or decline meeting by clicking.
6. Build a digital rolodex. Simple choose "add new contact" in the Contacts tab and type in e-mail address, street address, multiple phone numbers, add picture for people and businesses you communicate with.
7. Keep track of tasks. Tasks are more like a calendar; tasks can occur once or repeatedly, create a reminder of tasks by alarm. You can also send tasks to other peoples as well.

• Tips

1. To add reminder to an email message, simply select the email and drag it to the Calendar icon. A new Appointment form launches that includes a Subject line and the email's contents in the Notes area.
2. If you don’t like a subject of incoming mail, open the mail, type the subject and save it.

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